It is the duty of the clerk
and record-keeper to make out all reports, to record all reports sent from
heads of departments, to keep the files, to make out notifications to the
paymaster and to other officers as occasion requires, and in general to
keep the records and files of the department in a neat, orderly condition,
up to date every moment of the day, and so managed as to yield readily and
instantly any information desired.

It is the duty of the stenographer to attend to all correspondence of the
department, including dictation from the supervisor and the assistant
supervisor.

FUNCTIONS OF AN EMPLOYMENT DEPARTMENT

Briefly, it is the function of the employment department to secure,
interview, analyze, select, and recommend for employment men and women who
will pre-eminently fit into the various positions in the organization; by
competent counsel, upon request, to assist the line executives in the
management of employees, and, in all its activities, to act in the
capacity of expert in human nature, conducting all phases of relationship
between the corporation and its employees.

In detail, however, the functions of a well-organized and efficient
employment department are these:

ANALYSIS OF POSITIONS

1. Theoretically, the first function of an employment department is to
analyze carefully every position in the organization, listing its
requirements, noting the environment and other conditions which surround
it; in short, painting what will be to the members of the department a
clear and easily recognizable word-picture of the aptitudes and character
of the man or woman best fitted to fill that position. While this is the
theoretical first function of the department, in actual practice certain
conditions may arise which will make this inadvisable. But it ought to be
done as quickly as possible, and the records tabulated on cards in a
convenient way in a card file. These are the specifications for the human
material needed in each place. The method of making this analysis varies
under different circumstances.

ANALYSIS OF EXECUTIVES

2. The next step in the work of an employment department is the analysis
of all executives. Each executive is interviewed and carefully analyzed
for two purposes; first, to find whether he is indeed the right man in the
right place; second, to observe his characteristics, his peculiarities,
his personality, and to learn from him his preferences. All of these are
carefully lis