ies, he is
termed the "recording secretary," and the other one, the "corresponding
secretary." In many societies the secretary, besides acting as
recording officer, collects the dues of members, and thus becomes to a
certain extent a financial officer. In most cases the treasurer acts as
banker, only paying on the order of the society, signed by the secretary
alone, or by the president and secretary. In such cases the secretary
becomes in reality the financial officer of the society, and should make
reports to the society, of funds received and from what sources, and of
the funds expended and for what purposes. See Sec. 52 for his duties as
financial officer.] and the record of proceedings the "Minutes." His
desk should be near that of the chairman, and in the absence of the
chairman, (if there is no vice president present) when the hour for
opening the session arrives, it is his duty to call the meeting to
order, and to preside until the election of a chairman pro tem., which
should be done immediately. He should keep a record of the proceedings,
commencing in a form similar to the following :** [See Clerk and Minutes
in Part II, Sec. 51.]

"At a regular quarterly meeting of [state the name of the society] held
on the 31st day of March, 1875, at [state the place of meeting], the
President in the chair, the minutes were read by the clerk and
approved." If the regular clerk is absent, insert after the words "in
the chair," the following: "The clerk being absent, Robert Smith was
appointed clerk pro tem.

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The minutes were then read and approved." If the minutes were not read,
say "the reading of the minutes was dispensed with." The above form
will show the essentials, which are as follows: (a) The kind of
meeting, "regular" [or stated] or "special," or "adjourned regular,"
or "adjourned special;" (6) name of the assembly; (c) date and place of
meeting (excepting when the place is always the same); (d) the fact of
the presence of the regular chairman and clerk, or in their absence the
names of their substitutes; (e) whether the minutes of the previous
meeting were approved.

The minutes should be signed by the person who acted as clerk for that
meeting: in some societies the chairman must also sign them. When
published, they should be signed by both officers.

In keeping the minutes much depends upon the kind of meeting, and
whethe