r the minutes are to be published. If they are to be published,
it is often of far more interest to know what was said by the leading
speakers, than to know what routine business was done, and what
resolutions adopted.

=== Page 88 ============================================================

In such case the duties of the secretary are arduous, and he should have
at least one assistant. In ordinary society meetings and meetings of
Boards of Managers and Trustees, on the contrary, there is no object in
reporting the debates; the duty of the clerk, in such cases, is mainly
to record what is "done" by the assembly, not what is said by the
members. Without there is a rule to the contrary, he should enter every
Principal motion [Sec. 6] that is before the assembly, whether it is
adopted or rejected; and where there is a division [see Voting, Sec. 38],
or where the vote is by ballot, he should enter the number of votes on
each side; and when the voting is by yeas and nays [Sec. 38], he should
enter a list of the names of those voting on each side. He should
endorse on the reports of committees, the date of their reception, and
what further action was taken upon them, and preserve them among the
records, for which he is responsible. He should in the minutes make a
brief summary of a report that has been agreed to, except where it
contains resolutions, in which case the resolutions will be entered in
full as adopted by the assembly, and not as

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if it was the report accepted. The proceedings of the committee of the
whole [Sec. 32], or while acting informally [Sec. 33], should not be entered
on the minutes. Before an adjournment without day, it is customary to
read over the minutes for approval, if the next meeting of the board or
society will not occur for a long period. Where the regular meetings
are not separated by too great a time, the minutes are read at the next
meeting.

The clerk should, previous to each meeting, for the use of the chairman,
make out an order of business [Sec. 44], showing in their exact order what
is necessarily to come before the assembly. He should also have at each
meeting a list of all standing committees, and such select committees as
are in existence at the time. When a committee is appointed, he should
hand the names of the committee and all papers referred to it to the
chairman, or some other of its members.